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Community Inclusive Trust

Community Inclusive Trust

Apprentice Administration Assistant

An exciting opportunity to join our supportive and friendly colleagues at The John Fielding Special School to assist the administration team in the provision of clerical and administrative duties.

Working week Monday to Friday, between 8am to 4pm. Term time only plus inset days. Details to be confirmed.

  • Total hours per week: 37.00 

  • Weekly Wage £153.55

  • Expected duration

    18 months

  • Possible start date

    01 Sep 2020

  • Apprenticeship level

    Level 3 (A level)

  • Reference number


  • Positions

    1 available

Duties to include:

  • To carry out telephone, reception and messenger duties
  • To provide administrative support, including filing, word processing and reprographics work and data input
  • To open, distribute incoming mail, record and send outgoing mail. Receive incoming goods and check against orders as required
  • To assist the arrangement of routine in school activities such as medical or dental examinations, school photographs, induction evenings etc.
  • To assist with the general administration of work experience, school trips etc.
  • To assist in the compilation of such reports and records, and assessment of data as may be required by the school, governors, Education Authority or DfE
  • To assist in the compilation, maintenance and analysis of registers
  • To maintain such records as may be required, including admissions, leavers, staff and student records. Archiving of files in accordance with the Retention Guidelines for Schools
  • To liaise with parents as directed regarding issues relating to individual pupils, including investigating absences
  • To handle cash in line with the schools finance policy, which may include collecting money from pupils and parents
  • To input data onto computerised systems e.g. SAP, SIMS, Integris (or other database software) as required
  • To maintain confidentiality and Data Protection under GDPR rules when handling sensitive information and tasks
  • To attend Boston College for your apprenticeship workshop one day per month (which may sometimes be in the school holidays), keeping up to date with all assignments and tasks and ensuring they are submitted within the agreed timeframe

    Desired skills

    • Good communicator
    • Excellent literacy and numeracy skills
    • Competent ICT user

    Personal qualities

    • Able to work as part of a team
    • Professional attitude and smart, clean appearance
    • Friendly and approachable
    • Able to adapt to change

    Desired qualifications

    The entry qualifications for the Level 3 Business Administrator Apprenticeship are five GCSEs at grade 4/C or above including English and maths or equivalents at Level 2 or above.

    Future prospects

    Advanced Apprentices may progress onto the Level 4 Higher Apprenticeship if their job role allows. Career progression and employment opportunities will be enhanced upon completion of the Apprenticeship at any level.

    Things to consider

    Work is subject to many interruptions from reception/telephone duties; this is part of the role and does not cause any significant change to the overall tasks to be carried out.

    General office work may involve long periods of working at a computer.

    Successful appointment will be subject to an enhanced DBS check.

    Due to high numbers of applications, we may close this vacancy sooner than the specified closing date, therefore early applications are encouraged to avoid disappointment.

    The Apprenticeship National Minimum Wage guide (ANMW):


    To apply for this position please click on the link below.